A 12-week rolling compliance check is a continuous re-verification cycle that confirms every key compliance document for an agency driver remains valid and accurate, conducted at twelve-week intervals from the date of registration onwards. It is not a one-time check at sign-up — it’s a permanent operational habit that catches expired licences, lapsed CPCs and changed circumstances before they affect a shift.
In UK logistics recruitment, this matters more than most clients realise. A driver who passed compliance at registration in January is not, by April, the same compliance proposition. Endorsements can land on licences. CPC validity windows can close. Right-to-Work documents can expire. Without a rolling check, agencies are placing yesterday’s compliance evidence against today’s risk.
What gets re-verified every 12 weeks
Every Tezlom Logistics driver placement goes through this re-verification cycle on a rolling basis:
- Driving licence — confirmed via DVLA online check with the driver’s mandate. Entitlements, endorsements, expiry date.
- Driver CPC — periodic CPC training hours and expiry of the current 5-year validity window.
- Digital Tachograph card — card validity and expiry date.
- Right to Work — confirmed for non-British and non-Irish nationals via Home Office share code. British and Irish passport holders retain their initial verification but identity is re-confirmed at any change of circumstance.
- Role-specific certifications — ADR, HIAB, Moffett, FLT category licences (RTITB or ITSSAR) as relevant to the driver’s placements.
- References and conduct flags — any conduct incidents at client sites, no-shows, or client feedback are recorded against the driver record.
The principle is simple: the compliance evidence a client sees should always be no more than 12 weeks old. If it’s older than that, by definition it has not been re-verified, and the agency cannot claim the driver is “currently” compliant — only that they were compliant when last checked.
Why 12 weeks specifically
The 12-week interval is not a regulator-mandated number — it is a working compromise that balances three things.
Driver licence change frequency. DVLA endorsements, suspensions and disqualifications can land at any time. A quarterly re-check catches almost all incidents within three months of occurrence, which is generally fast enough that the driver hasn’t accumulated significant placement hours under altered status.
Operational cost. Each re-check has a small administrative cost — DVLA mandate refresh, document review time, system update. Twelve weeks keeps this cost manageable across a candidate base of any size.
Industry-norm alignment. REC (Recruitment & Employment Confederation) good-practice guidance broadly recommends quarterly re-verification of key driver documents. The 12-week cadence aligns with that and is widely accepted by clients in regulated logistics sectors.
Shorter intervals (weekly, monthly) are sometimes used for high-risk roles such as ADR or specific safety-critical sites — those happen in addition to the standard 12-week rolling cycle, not instead of it.
What happens when something lapses
This is the part most agencies don’t talk about, and it’s the part that matters most operationally.
When a re-check identifies an expired or lapsed document, the driver is automatically removed from the bookable pool until the issue is resolved. The CRM flags the driver as non-bookable, alerts the assigned consultant, and notifies any active clients that the driver was scheduled for.
There are three common scenarios:
- Expired CPC — the driver completes the missing periodic training hours (35 hours over 5 years). Bookable status returns once evidence of completed training is uploaded and verified.
- New licence endorsement — assessed case-by-case. Minor points (SP30, etc.) generally do not affect bookability, but the change is recorded and shared with affected clients. Serious endorsements (DR codes, IN10, totting up bans) result in immediate suspension and review.
- Expired Right to Work documentation — driver is suspended pending share-code refresh from the Home Office. Bookings cannot resume until verification is complete and recorded.
In every case, there is a record. No driver returns to bookable status without documented evidence and an audit trail in the CRM. This is the part clients want to see — not a verbal “yes they’re all fine” but a date-stamped record of what was checked and when.
How to verify your agency actually does it
If you’re a transport manager or operations director hiring through an agency, ask three questions:
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“Show me a redacted compliance dashboard for one of your current drivers.” Real agencies running real rolling checks will have a dashboard or report with date-stamps for every check. Agencies that say “we’d need to dig that out” are doing it manually, badly, or not at all.
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“What happens when a driver’s CPC expires while they’re placed at our site?” The right answer involves automatic flagging, immediate notification to you, and a process for completing the missing periodic hours. The wrong answer involves vague reassurance.
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“How far in advance does your system flag upcoming expiries?” Anywhere between 30 and 90 days is reasonable. “It doesn’t, we check manually” is not.
How Tezlom Logistics does it
Every driver placed by Tezlom Logistics has a compliance record in our bespoke CRM, with every check date-stamped and every document re-verified on the 12-week cycle. Active clients get read-only access to a redacted dashboard for the drivers placed at their site — same data we use internally, with personal details removed.
This isn’t optional and it isn’t bolt-on. It’s how the operation runs. If we ever can’t show you the evidence, we shouldn’t be supplying the driver.
Last reviewed: May 2026.